What you need to do

Step 1: Speed

Different countries have different requirements (which can also vary depending on the documentation).  The impacts logistics, timescales and cost. 

Please contact us as early as possible to check requirements.


Step 2: Translations

An English translation will need to accompany the foreign version.  See Resources for links.


Step 3: Documentation

Please provide in advance (email is fine) wherever possible:

  • A copy of the documentation to be notarised plus any instructions from the person who prepared it.
  • Full name, position and address of the person signing.

Notarial Certificates can then be prepared in advance of the meeting, saving time.


Step 4: Signing - ID

Signatories will need to show the Notary (and provide copies) of:

  • Valid Photo ID (passport or driving licence).
  • A recent utility bill (less than 3 months’ old) showing residential address.
  • If signing with a different name, evidence (such as marriage certificate).
  • If signing under a Power of Attorney, the original or certified copy of that too.


Step 5: Company information

If being signed for a Company, the Notary will need (in advance if possible by email is fine):

  • Name of company, registered address and registration number to run a company search.
  • If possible, signed copy of the minute authorising the documentation to be signed.


                                                                                                                                             © Danetree Associates Ltd 2011.  Notary regulated by the Faculty Office. Member of Notaries Society, England & Wales. Insured by HISCOX.   Terms of Business